Hive-level records
The ledger for beekeepers who get paid by the colony.
Pollination pays against a colony count and a frame grade someone inspects in a cold orchard at dawn. Outyards keeps the hive-level record that backs it up — logged in the yard, offline, on the hive it happened to.
That one record does three jobs. It tells you which yards are in trouble while you can still treat them. It tells you weeks out whether a pollination contract is going to come up short. And when a winter goes badly, it compiles into a dated, photographed, weather-stamped colony loss packet you can hand to an adjuster or a grower.
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Built for sideliners running 50 to 2,000 colonies.
What Outyards does
In the yard
Log an inspection with gloves on
One screen, sized for a thumb: brood pattern solid, spotty or none; queen present, not found, superseding or laying workers; frames of bees; mites per hundred; feed; treatment; notes. Attach photos straight from the camera and record a voice note when your hands are full. Your position is captured with it, so the record knows where it came from even when you forget to say. If you keep records on paper today, the recordkeeping guides and templates cover the same fields.
The record
Sealed the moment you save it
An inspection cannot be edited or deleted afterwards — not by you, not by us. That is the point. A record you could quietly revise in March is worth nothing to an adjuster in April. Every entry carries its timestamp, its coordinates, and the day's high, low, precipitation, snow and wind from the nearest NOAA weather station, attached without you asking for it.
Varroa
Mite counts read against the season, not a fixed number
Two mites per hundred is unremarkable in July and a problem in March. Outyards holds the seasonal thresholds and flags the yards over the line — how many hives are above it, the yard's average, and whether the last three weeks are rising, falling or flat. Counts older than 45 days drop out instead of quietly reassuring you. It records what you counted and what you applied; it does not tell you what to apply.
Losses
Declare a dead-out standing over the box
Record the death where it happened, with the suspected cause — varroa, starvation, queen failure, pesticide, robbing, weather or unknown — plus photos and notes, sealed the same way an inspection is. When you put a package, nuc, split or swarm back on that equipment, log the restock against the same hive so the colony's history stays continuous instead of restarting with the new bees.
Contracts
Know your shortfall while you can still fix it
Enter the grower, the colony count, the minimum frames of bees and the delivery date, then assign the yards that will fill it. Outyards counts how many of those colonies graded at spec on their most recent inspection and shows it against your target. Inspections older than the staleness window do not count: a colony you have not opened in a month is not evidence, and the forecast says so rather than flattering you. More on pollination contract management.
Delivery day
Grade it, photograph it, sign it
Work down the load one colony at a time, entering frames of bees with a photo on each. Sign to lock your entries, then hand the phone across. The grower signs the receipt or disputes it with a comment attached, and either way the result is fixed at that moment with both signatures on it. Growers get their own login to the contracts they are party to, so the delivery record is not a screenshot you emailed afterwards.
The packet
Loss documentation an adjuster can actually read
Pick a date range and the yards it covers. Outyards builds a PDF: a cover stating the period, the yards and the dead-out count, then a section for each lost colony with the date, suspected cause, coordinates, that week's weather, your notes and your photographs — followed by the full inspection trail leading up to the death and a full-page appendix of every photo. Where you went a month or more without inspecting, the packet prints GAP: NO INSPECTION across those dates instead of hiding it. An honest record with visible gaps is worth more than a tidy one nobody believes. See how the chain of custody holds up, and what each loss programme asks you to prove.
Offline
Built for a yard with no signal
All of it works with no bars. Inspections, dead-outs, restocks and grading receipts queue on the phone — photos, voice notes and signatures included — and the home screen tells you how many records are riding in the truck. They upload themselves the next time you have service. You never stand in a field deciding whether a record is worth the walk to high ground.